Move-in workflow

Move-in condition report photos: a room-by-room capture workflow

Last updated: 22 June 2026

RoomRecord helps you keep move-in photos, room labels, notes, and timestamps together from the first walkthrough. This is a product workflow for making a clean personal record, not legal, tenancy, financial, dispute resolution, or property advice.

1. Start with rooms

Open RoomRecord and create or select the rooms you want in the report. Common starting rooms include Entry, Kitchen, Living, Bedroom, Bathroom, Laundry, Balcony, Garage, and Storage. Keeping the room list clear makes the PDF easier to scan later.

2. Capture wide photos first

For each room, take a wide photo that shows the full space. Wide photos help the report establish context before you add close-up details.

3. Add detail photos and short notes

After the wide photo, capture specific surfaces, fixtures, appliances, floors, walls, windows, and built-in storage. Add a short typed or dictated note when a photo needs context, such as the surface, area, or item shown.

4. Review before exporting

Use the review screen to check that photos are grouped under the correct room and that notes are readable. If a rough note is hard to scan, tidy it into a shorter caption before export.

5. Export the PDF

Export a timestamped rental condition report PDF when you want a single document rather than a loose set of camera roll images.